Custom Software
Commissioned custom projects
Internal tools, integrations and customer portals built around how your business actually works.
Off-the-shelf software doesn't fit how you work.
Internal tools, integrations, customer portals, and workflows built to your requirements after scoping and a written proposal.
$5,000–$40,000 setup + up to $500/mo Estimate
Every project is scoped first. No automatic fixed price or instant delivery.
Overview
How it works
Off-the-shelf software covers most of what a business needs, but often not the part that matters most. You end up copying data between systems, keeping a spreadsheet nobody else understands, or bending your process to fit a tool. Vyybe builds custom software for that gap: internal tools, integrations between the systems you already use, customer portals and workflows built to your requirements.
We start by understanding the job the software has to do. Then we write it up as a plain-language proposal with scope and price, confirmed in writing before any work starts. You know exactly what you are getting and what you are not.
We build with AI-assisted development and human review. Coding agents handle much of the repetitive work, and a person at Vyybe designs the system, reviews every change and tests it before you see it. You check each stage on a preview, and nothing reaches your team until you approve it.
The software runs on the same foundations as Vyybe's own agents: one validated business profile, separate data for each client, safe retries, and clear records of what happened. When it fails, it says so instead of pretending.
What it looks like
A typical walkthrough
For example, here is how a custom project goes for a landscaping company that tracks crew schedules, job notes and customer approvals across three different tools.
Mapping the work
We sit down with you and the crew lead and walk through how a job moves from quote to finished. We note where information gets retyped or lost.
A written proposal
You get a plain-language proposal: a simple job board that pulls in accepted quotes, shows each crew's week, and sends customers a link to approve changes. Scope and price are in writing.
The first working preview
We build the core screens and share a preview with sample data. Your crew lead tries it on a phone and points out what is missing.
Connecting your systems
We connect the tools you already use, such as your Outlook inbox or your CRM through a webhook. Test runs use dry-run mode, so no real customer gets a message.
Testing with real cases
We run the edge cases you care about: a job rescheduled twice, a duplicate customer, a request sent while a connection is down. Each one has an automated test.
Go live
Once you approve, your team starts using it. Each morning the crew lead opens one screen instead of three.
Under the hood
How our system does it
One validated business profile
Your business details, services, hours, staff, routing rules and connected tools live in one validated configuration. The software checks it before running, and an error names the exact field to fix. Credentials are stored as references, never pasted into the configuration.
AI-assisted build with human review
Coding agents write much of the code from a clear specification. A person at Vyybe designs the system, reviews every change and decides what ships.
Preview links and safe mode
You review each stage on a private preview with sample data. Outbound messages run in dry-run mode during testing, so they are recorded for you to see instead of being sent.
Automated tests on every change
Each feature comes with tests that run before any release, including edge cases like duplicates, retries and missing data. For anything with a web interface, we also run accessibility, mobile layout and link checks.
Safe retries and duplicate protection
If a connection drops, the work waits in a retry queue and runs again without creating duplicates. Failures are visible on the dashboard, and a person can replay them once the cause is fixed.
Honest results
Forms and actions only report success after the server confirms the work was done. If something fails, the screen says so, and the item is not marked complete.
Separate data and kill switches
Each client's data is kept separate from every other client's. Any part of the system can be paused with a kill switch, which holds jobs safely instead of losing them.
Optional connection to Vyybe's agents
Your custom software can feed Vyybe's chat assistant, follow-up sequences and AI phone receptionist, or receive the requests they capture. They share the same business profile, so the information stays consistent.
Works with
What it does
What it does
Internal tools
Job boards, trackers, checklists and admin screens that replace the spreadsheet only one person understands.
Integrations
Connections that move information between the systems you already use, so nobody retypes it.
Customer portals
A place where customers check status, approve changes or send documents without calling.
Workflows and automations
Rules that route requests, send consent-aware reminders and alert the right person.
Dashboards
One view of what needs attention today, built from your own data.
AI features with limits
AI that drafts, sorts or answers from approved information, and hands anything uncertain to a person.
Tests and documentation
Automated tests and plain notes on how the system works, so it is easy to change later.
What it can do for you
Why it helps
Less retyping
When your systems talk to each other, the same information stops being copied by hand.
Software that fits your process
You stop bending how you work to fit a generic tool.
Fewer things slipping through
Failed steps are visible and retried, so problems show up on a screen instead of in a customer's complaint.
Room to grow
Tested, documented code is easier to extend as your business changes.
A clear picture of the cost
You agree scope and price in writing before work starts, so there are no surprises.
What you control
Your rules, your approvals
- The written scope, and approval of every stage before it goes live
- Who on your team has access, and what each person can see
- Which systems the software connects to, and with what permissions
- The business rules: routing, reminders, limits and quiet hours
- When to pause any part of the system with a kill switch
- Your data and accounts, which stay yours
Who it's for
Is this a good fit?
- Businesses whose key process lives in spreadsheets, sticky notes or someone's head
- Teams copying the same information between two or more tools
- Owners who want a customer portal or internal tool built around how they work
- Probably not the right fit if an affordable off-the-shelf tool already does the job. We will tell you if that is the case.
How we work
From first conversation to live
Discovery
We learn the job the software has to do and the tools it touches. Then we confirm scope and price in a written proposal.
Setup on your business profile
We record your business details, rules and connections in one validated profile that the software reads.
Build and test in safe mode
We build on private previews with sample data. Messages run in dry-run mode and automated tests cover each feature.
Go live
After you approve, we switch on real connections and confirm the first real records flow correctly.
Ongoing review
We watch failure queues and logs, fix what comes up, and plan any next features with you.
Scope
What's included, and what isn't
Exactly what's included is confirmed in writing for each project.
Included
- Discovery and a written proposal with scope and price
- A validated business profile for your configuration
- AI-assisted development with human review
- Private previews for each stage
- Automated tests for each feature
- Retry queues, failure visibility and kill switches where the system sends or syncs data
- Plain-language notes on how the system works
- Launch support as set out in your proposal
Not included
- Replacing large business systems such as full accounting or payroll platforms
- Third-party software licenses and usage fees, which are listed separately
- Features outside the written scope, which we quote separately
- Hardware purchases or on-site IT support
What you'll provide
- A walkthrough of how the work is done today
- Examples of the data involved, such as sample jobs or customer records
- Access to the tools the software connects to, with the permissions it needs
- One person who can answer questions and approve each stage
- Feedback on each preview
Safeguards
Controls built in
- Nothing goes live until you approve it
- A person reviews every AI-assisted change
- Actions only report success after the server confirms them
- Retries never create duplicate records
- Each client's data is kept separate
- Credentials are stored securely and never written into configuration files
- Any part of the system can be paused without losing work
FAQ
Questions owners ask
How do you price a custom project?
Every project is scoped first. After a short conversation, we send a written proposal with scope and price. Nothing starts until you agree to it.
Can you connect to the software we already use?
Often, yes. We work with Microsoft 365 and Outlook, Twilio, and many CRMs through webhooks. We confirm each connection during discovery, before it goes into the proposal.
Who owns the code and the data?
You do. The data and accounts are yours, and ownership of the code is set out in your written proposal.
What happens when something fails?
The failed step goes into a retry queue and runs again without creating duplicates. If it keeps failing, it shows up on the dashboard so a person can fix the cause and replay it. Nothing is quietly marked as done.
Is AI writing all the code?
Coding agents write much of it from a clear specification. A person at Vyybe designs the system, reviews every change and runs the tests. You see the work on previews and approve it before it ships.
Can we change things after launch?
Yes. The code is tested and documented so it is easy to extend. You can pair a custom project with our continuous improvement service for ongoing changes.
Put commissioned custom projects to work
Tell us what you need. We reply with a few questions, and scope and price are confirmed in writing before any work starts.